Exhibitor/vendor information

Please read the following guidelines carefully!  You will acknowledge these guidelines at the end of the application.

 

REVIEW PROCESS

All vendors/exhibitors will not be accepted. Criminal background checks will be done on all vendors/exhibitors.   If for some reason, you are not accepted, your vendor fee will be returned minus cost of criminal background check ($8).This is not required for State Agencies and SCCADVASA Member programs.

SETUP

Setup begins at 8:00 AM on Tuesday April 10, 2018

BOOTH STANDARDS

In order to create a polished look in the hotel, each exhibitor is strongly urged to display their products in the most professional manner possible. A professional image not only enhances an exhibitor’s appearance, but also encourages conference attendees to stop at an exhibitor’s booth.

Each booth will be approximately 6’ by 4’.

Exhibitors should have their own backwall, if necessary. Items may not be pinned or hung in any fashion to the walls of the exhibit area.

All tables will be skirted. Surplus materials should be stored or hidden in the booth so as to create a neat appearance. 

 Any items displayed in the booth or any services promoted from a booth must be listed on the contract.

Please use professionally printed signs whenever possible, as handwritten signs tend to diminish the professional appearance of a booth.

Each exhibitor is strongly encouraged to provide his or her employees with some sort of name badge.

DECORATING

Tables and skirting will be provided for booths. Backwalls and other set-up items must be supplied by the exhibitor.

PARKING

Parking is free to all entering VRW.

TEARDOWN

Teardown no later than Thursday, April 12, 2018 at 3:00PM. We realize some exhibitors may need to teardown their booths earlier. Feel free to remove your booths at any time, but please be courteous to conference attendees and other exhibitors. *Refunds will not be issued if you choose to teardown prior to Thursday.

SOUND USE

Exhibits that contain or require sound are permitted as long as it is kept to a level as to not disturb any other exhibits or the conference workshops.

SECURITY

There is hotel security; however, the ultimate responsibility rests with the exhibitor to secure items in the booth space.

LIABILITY

The South Carolina Victim Assistance Network, the State Office of Victim Assistance, and the Doubletree Suites will not be responsible to any person, individual, corporation, or association for any loss by fire, theft, damage, or personal injury sustained by anyone through the negligence of any person or group of persons.

MISCELLANEOUS

Disregard of any rule or order issued to exhibitors forfeits all premiums and rights without recourse.